Calendly Review: Best Appointment Scheduling Software for Small Businesses

Create Appointment Booking System in 2 Minutes

Have you ever worked with people across different time zones?

The question that always arises is, "What time zone are you in? Mine is GMT...".

Figuring out a meeting time can be a real mess.

Thankfully, we now have a fix for this:

It's called Calendly.

Manage Your Time with Calendly

With the help of this tool, you may make a booking system that works with your calendar and restores your time management.

We'll walk you through setting up Calendly and using it to build a simple system for booking appointments in this review.

What is Calendly?

Calendly is an online tool that simplifies setting up appointments. It syncs with your calendar and stops the need to swap lots of messages to find a time that works for everyone. Just share your Calendly link and let others pick a time that works for them.

Who is the Founder of Calendly?

The founder of Calendly is Tope Awotona. He founded Calendly in 2013 after previously launching several failed startups, including a dating site, an e-commerce site selling projectors, and another selling grills. He then decided to solve a problem he really cared about.

How to create a Calendly account?

Go to the Calendly website and create an account with your Google account or email address. Once you're signed in, you can customize your account settings, including your name, welcome message, logo, and branding. You can also connect Calendly to your existing calendar accounts, ensuring all your appointments are in one place.

Creating Event Types

Calendly gives you the option to create different event types. You can easy manage various appointment categories. If you want to create an event type, click on "Create" or "Event types" and choose a name for your event (e.g., Consultation, Coaching Session). Then add details like location, description, and any prerequisites for attending the event.

Setting Availability

Calendly gives you complete control over your availability. Set the timeframe for when appointments can be booked (e.g., 30 days in advance) and the increments for scheduling (e.g., 30-minute intervals). Put short breaks before each meeting to organize your thoughts. Add breaks after to process and relax. This makes your schedule less stressful.

Sharing Your Booking Page

Once you've created your event type and set your availability, Calendly generates a unique booking page. Share this link with anyone who needs to schedule an appointment with you. They can then see your available times and book a slot directly through the booking page.

Calendly integrations with other tools

Calendly offers excellent integration capabilities. Integrate Calendly with ClickUp to automatically create tasks from scheduled meetings. It’s compatible with essential tools like Microsoft Teams, HubSpot, and Mailchimp. Automate your workflows by connecting your meetings directly with your marketing campaigns and communications.

Calendly also supports payment gateways such as Stripe, making it easy to process payments. Integrating with scheduling tools like Microsoft 365 helps keep your calendar synchronized across all devices.

Calendly Pricing Plans: Free and Paid Options?

Calendly offers four distinct plans. There are free and paid plans:

Free Plan

Begin with the Free Plan to easily schedule meetings. It allows you to link one calendar and tailor your booking site. You can manage all your appointments through a convenient mobile app.

 Standard Plan

$12/month. It provides the ability to coordinate multiple calendars and sync with various payment systems. With this plan, you get round-the-clock support to streamline your scheduling.

Teams Plan

20$/month. This plan includes Salesforce integration and round robin scheduling. It’s designed for teams that require robust scheduling solutions.

Enterprise Plan

The Enterprise Plan starting at $15K/year. It secures your booking environment with top-level security measures and offers premium support. Suitable for large firms requiring comprehensive scheduling capabilities

Benefits of Using Calendly

Calendly has many advantages for you and others who book appointments with you. Listed below are some of the main benefits:

• Saves Time: Stop wasting time emailing back and forth. Share your Calendly link and let contacts pick their preferred times. It's quick and eliminates scheduling conflicts.

• Increased Efficiency: Keep all your appointments in one place. Calendly’s dashboard lets you see your schedule at a glance. It’s easy, so you stay organized without effort.

• Reduced No-Shows: People commit better when they book themselves. Plus, Calendly’s automatic reminders keep your meetings top of mind for everyone.

• 24/7 Booking: Your clients can book you at their convenience. It doesn’t matter if it’s midnight or noon, your Calendly is ready.

• Improved Professionalism: Customize your Calendly to showcase your business. A professional-looking booking page enhances your brand and impresses new clients.

Wrap-Up

Digital solutions are crucial today for maximizing work efficiency and boosting business growth. Calendly is a powerful tool that automates the process of scheduling meetings, which is often a stressful task for many.

Whether you’re a small business owner or a manager in a large company, Calendly simplifies how you organize meetings. It lets you effortlessly create and share event invitations with others. We suggest using Calendly to anyone interested in improving their workflow and dedicating more time to essential business activities.

Let’s achieve more with less.

Questflow team